General Guidelines

These guidelines are for all conference participants, Speakers, Chairs/Co-Chairs, Poster Presenters, and Delegates. In order to encourage interdisciplinary discussion among conference participants, we want:

• Interaction among session participants beforehand to maximize audience participation on the day of the session.
• Identification of relationships among the research being presented, both Oral and Poster presentations.
• Give and take among participants, especially between researchers and practitioners.
• Creation of an environment to enhance understanding of issues and the research by healthy discussion.

Guidelines for Oral Presenters

• All the oral presentations should be prepared using PowerPoint.
• Prepare your presentation with 16:9 aspect ratio. Be sure your visuals are clear and very legible.
• Arrive in the session room before the start of your session to introduce yourself to the session chair.
• Please check and make sure that your presentations are working properly before the session starts.
• Ensure that the presentation is carried on a USB pen drive and copied into the laptop before the session begins.
• Speakers are requested to use the laptop placed in the conference hall rather than bringing their own.
• Suggested minimum font size is 14. Each speaker will have 20 minutes; plan 15 minutes for presentation and 5 minutes for Q&A.
• Engage with the audience and benefit from the discussion.
• Please respect the time limit; otherwise, the session chair may interrupt.

Guidelines for Poster Presenters

• All posters will be planned as per sessions.
• Poster presenters must mount posters on the boards provided by the organizers.
• Posters must be collected by the end of the day; leftover posters will be disposed.
• Best Poster Awards will be announced at the end of the poster session.

Poster Format

Poster size: 3ft × 3ft (36 inches × 36 inches)

This size meets the requirements for most international conferences and is large enough to display all key elements clearly.

Poster Sections

Suggested poster sections include:

• Title (with authors and affiliations)
• Introduction / Objectives / Aims / Problem / Goal
• Methods
• Results
• Conclusion
• References
• Acknowledgements
• Contact information (including QR code)

Fonts

Titles should be readable from 10–15 feet. Use sans-serif fonts for titles and headings, and serif fonts for body text and captions.

• Title: 100 pt, bold, sans-serif (Arial)
• Section Headings: 48 pt, bold, sans-serif (Arial)
• Body Text: 28 pt, serif (Times New Roman)
• Captions: 24 pt, serif (Times New Roman)

Virtual Presenter Guidelines

• Participants may present virtually at their convenience.
• Personalized user IDs will be shared a few days before the event.
• Join the meeting at least 30 minutes early to avoid technical issues.
• Each speaker has 20 minutes; plan 15 minutes plus Q&A.
• Have your presentation ready and open before the meeting starts.
• Recorded presentations must be submitted 7–10 days before the event.

Guidelines for Chairs / Co-Chairs

Chairs play a critical role in the success of a session. Eurasia Conferences requests chairs to:

• Build rapport with speakers and participants.
• Start sessions on time and clearly state ground rules.
• Introduce all participants at the beginning.
• Monitor time and caution presenters if needed.
• Sit in the front row facing presenters.
• Encourage audience discussion rather than panel-only responses.
• Initiate Q&A if audience engagement is low.